Preparing for Convocation

There are a number of steps you must take to be ready to graduate from the University of Alberta. The following checklist will help you complete your journey and be prepared to make the most of your convocation experience.

Watch the video to view the convocation process from start to finish!


Apply for your degree

In order to be eligible for convocation, you must apply to graduate on Bear Tracks. You are required to apply for graduation even if you don’t plan to attend your convocation ceremony.

Undergraduate Students
Undergraduate students who expect to complete degree requirements before the next Convocation must Apply for Graduation on Bear Tracks under 'Academics.'

Bear Tracks will be available for undergraduate students to apply for graduation:

  • March 15 to September 1 for Fall Convocation
  • October 1 to February 1 for Spring Convocation

Students should consult with their faculty if they wish to graduate from a program in which they are not currently registered.

Graduate Students
All graduate students need to Apply for Graduation on Bear Tracks under 'Academics.'

Bear Tracks will be available for graduate students to apply for graduation:

  • May 1 to September 29 for Fall Convocation
  • November 1 to April 3 for Spring Convocation
For thesis submission deadlines, please contact the Faculty of Graduate Studies and Research.

Verify your personal info

You must verify your Convocation name, degree program and mailing address regardless of your attendance status through the Graduation Status page in Bear Tracks.

Ensure that your full name is displayed in the Parchment Name field, as this name will be printed on your parchment. The name on your parchment should match the name on your student record and on legal documents such as your birth certificate or passport. If a name change is required please submit a Change of Name form and add "For Convocation Purposes" to the top of the form.

Due to publishing deadlines for the Convocation program, students who do not update their convocation information at least one month prior to the start of Convocation may not have corrections to their information published in the program.


Find your ceremony

View the Convocation Schedule to determine your ceremony date and time.


Convocation attendance

If you plan on attending Convocation
Reserve your seat! Go to the Graduation Status page in Bear Tracks to indicate that you will attend. You may change your selection in the future if your plans change.

If you are not attending Convocation
Please let us know if you will not be able to attend Convocation. Go to the Graduation Status page in Bear Tracks to indicate that you will not be attending. You may change your selection in the future if your plans change.

Note: If you do not attend your Convocation ceremony, you can receive your degree either by picking it up in person or having it mailed. Please see Degree Parchments for more information.


Reserve your apparel and convocation packet

Reserve your academic apparel through the Apparel Reservation link on the Graduation Status page in Bear Tracks. Apparel and convocation packets (including your parchment, name card, procedures brochure and guest tickets) must be picked up from the University Bookstore prior to your ceremony. See Convocation Packets for more details.


Pay any outstanding fees/fines

Parchments and other official documentation will not be released to students who have outstanding accounts with the University of Alberta. Therefore, you are urged to clear all outstanding accounts at least two weeks prior to Convocation to ensure that your parchment is available. You can view your account details in Bear Tracks.