Office of the Registrar Services

The Office of the Registrar provides services to both students and the campus community.

Services for Students

Throughout your university career—before, during, and even after—the Office of the Registrar will be one of your primary sources for academic student services and information. The Office of the Registrar:

  • provide information about the U of A to prospective undergraduate students, parents, high school counsellors, and the public
  • administers, promotes, and disburses scholarships for incoming and continuing undergraduate students
  • receives undergraduate applications for admission and collects all required documents in support of applications
  • evaluates undergraduate applications for admission, and communicates admission or readmission decisions to applicants in conjunction with the faculties
  • maintains an accurate and complete record of each student's academic progress and provides official transcripts and certification of these records, consistent with the Freedom of Information and Protection of Privacy Act of Alberta (FOIP) and the university's student record confidentiality policy
  • provides online student services through Bear Tracks
  • administers special registrations, including Open Studies
  • confirms enrolment for student loan purposes
  • collects, verifies, and records all final grades in credit courses
  • assesses undergraduate and graduate tuition and general fees
  • compiles course listings and develops a timetable of course offerings of all departments
  • compiles a conflict-free timetable of examinations at the end of each session
  • provides advice on deferred examinations, reexaminations, and credit by special assessment
  • administers examinations for outside educational testing services (TSE, LSAT, MCAT) and for other universities and colleges
  • publishes the University Calendar containing admission requirements, academic regulations, schedules and deadlines, programs of study, degree and graduation requirements, course listings, and university codes of behavior, for both undergraduate and graduate students
  • coordinates all aspects of convocation including ceremonies and production of degree parchments
  • administers Special Sessions which includes Spring and Summer studies, evening credit, and off-campus programming

Bear Tracks (https://www.beartracks.ualberta.ca) – secure, web-based services for applicants and students including view application status and required documents; update address, phone number, home email; course listings; register in classes; view personal timetables and exam schedules; access grades; access T2202A tax forms; view unofficial transcript and statement of results; check graduation status; and submit your application for degree. For more information visit Online Services and Bear Tracks Resources.

Services to the Campus Community

We provide the following services to the campus community:

  • administer the university's undergraduate admission and student record policies in conjunction with the Faculties and the General Faculties Council
  • provides advice and recommendations to Faculty admissions committees and General Faculties Council
  • coordinate recruitment activities for Faculties and Departments, including special events such as career fairs, school visits, information evenings, and sessions for high school counsellors
  • manage the University's student record system
  • maintain the listing of course offerings for each academic term in cooperation with teaching departments, and develop a timetable of the course offerings
  • provide classroom booking services, and arrange for appropriate space and facilities for the writing of examinations
  • compile a conflict-free timetable for final examinations
  • collect, verify and record all final grades in credit courses
  • maintain and update examination policies and grading procedures
  • publish the University of Alberta Calendar
  • develop the Academic Schedule for publication in the University Calendar
  • generate and publish official University admission, enrolment, and awards statistics
  • work with University development officers and the General Faculties Council towards the creation of new scholarships
  • assess undergraduate and graduate tuition and general fees
  • assist the fee collection process by withholding of certification for non-payment of debts owing to the University
  • administer the University's scheduling and registration policies in conjunction with Faculties and Departments
  • coordinate the processes associated with the registration of students in courses to maintain control of class and laboratory enrolments to approved limits or other designated restrictions
  • allocate space for casual bookings, and makes arrangements for special events in accordance with policies regarding the use of University space
  • maintain and update the examination policies and grading procedures handbooks, which are issued to all members of faculty, and interprets and advises on these regulations
  • respond to inquiries regarding both Canadian and international education systems

Publications