Convocation Packets

This section gives you information on Convocation packets and apparel including pick-up location, dates and times.

Convocation packets can be picked up at the University Bookstore in the Students' Union Building (Lower Level).

Photo identification, preferably a University of Alberta ONEcard, must be presented when you pick up your packet. Current government-issued photo identification (driver’s license or passport) will also be accepted. If you cannot pick up the packet yourself, it will only be released to an individual who presents a signed and printed Letter of Authorization (PDF) from you. Note the Letter of Authorization is accepted in original, faxed or scanned format; electronic versions are not acceptable.

Packet Materials

The packet consists of the following items:

  • Parchment
    This is the official documentation of your academic credential containing your name, degree/specialization and academic honors (if applicable).
  • Name Card with Seat Number
    At the ceremony, you will hand the Name Card to the official reader, who will announce your name as it is printed on this card. The name card also contains your seat number in the Jubilee Auditorium in the lower right hand corner. This is an assigned seat to place you in the order that graduates cross the stage.
  • Procedures for Graduands
    This brochure describes your role and provides instructions to be followed during the ceremony.
  • Guest Tickets
    Guest tickets are reserved for each graduand who advises us of their intention to attend the ceremony.

Academic Apparel

Academic apparel must be worn by all graduands participating in the ceremony and should be reserved in Bear Tracks at least three weeks prior to your Convocation date.

Your academic apparel consists of:

  • Gown
  • Hood (in the ceremonial colour for the student's degree)
  • Mortarboard / graduation hat (yours to keep)

To reserve your apparel go to the Graduation Status page on BearTracks and click on the link for apparel reservation. Note you must update your attendance prior to reserving apparel.

After the online apparel reservation site has closed (usually three weeks before the start of the ceremonies), academic apparel may still be rented from the University Bookstore during the time assigned to your Faculty as outlined in the Pick-Up Dates and Times table below.

The gown and hood must be returned to the University Bookstore during the times indicated in the Pick-Up Dates and Times table.

Academic apparel rental rates (includes 5% GST):

  • Undergraduates and Masters $39.50
  • Doctorates $43.00

For more information on the apparel requirements for each degree please visit Convocation Traditions.

Convocation Packets can be picked up for Fall Convocation 2017 during the following dates and times:

Northern Alberta Jubilee Auditorium
University Bookstore
Ceremony Dates and Time(s)

Faculties (in ceremony order) 

Convocation Packet and Apparel Pick-up        Apparel Return

Tuesday, November 21

 3 p.m. 



Agricultural, Life and Environmental Sciences

Rehabilitation Medicine

Public Health

Tuesday, November 21
9 a.m. – 1 p.m.

Tuesday, November 21
5:30 – 7 p.m.

Wednesday, November 22

 10 a.m.

Medicine & Dentistry


Extension (MACT)


Faculté Saint-Jean

Native Studies


Centre Collegial de l'Alberta

Tuesday, November 21
2 – 7 p.m.

Wednesday, November 22
12:30 – 2 p.m.  

 3 p.m. 



Pharmacy and Pharmaceutical Sciences


Physical Education and Recreation

Wednesday, November 22
9 a.m. – 1 p.m.  

Wednesday, November 22
5:30 – 7 p.m.